NHS ESR Integration

Integrating ESR with your Identity Management Solution

The NHS Electronic Staff Records (ESR) system is intended to drive efficiency and productivity improvements across the NHS. Whilst it does this through rationalising corporate service functions, like recruitment and HR, it can bring additional benefits when the information it holds can be utilised by other systems.

In particular, it will greatly improve the efficiency and accuracy of your identity management solution, by utilising the ‘Gold standard’ personnel information stored in ESR to provision and update it, especially with reference to joiner/mover/leaver processes.

This will ensure that new starters are provisioned immediately; giving them immediate access to the resources they need to do their job. It will also update movers and remove leavers straight away; ensuring access to critical systems is granted or denied, as appropriate.

All of this will increase productivity and security, ensuring you will have faith in your audits and so are able to meet the increased obligations of the General Data Protection Regulation (GDPR) in 2018.

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The NHS ESR integrator

Direct data communication with ESR is not possible. This means that NHS Trusts wishing to use ESR data to manage their identity management system are faced with exporting and importing text files. This is not dynamic and the information is typically out-of-date, leaving new staff and movers unable to access resources and leavers still able to log on.

Now, this problem has been overcome by Identity Experts NHS ESR integrator. This unique solution takes an automatic feed from ESR and enables the captured information to be used as the foundation for your Microsoft Identity Manager (MIM) or other identity management solution.

How it works

The Identity Experts NHS ESR integrator is a comprehensive solution for utilising your data in ESR to seamlessly provision your identity management solution…

Automatically retrieves delta changes via a secure FTP process

Processes the data

Synchronises this information into a database

Imports the data to your MIM or other identity management solution

Bi-directional to ensure information captured in subsidiary systems is updated to ESR

Download the solution overview

Identity Experts have many years experience of helping NHS Trusts with their identity management solutions. As a Microsoft Gold Partner, we focus solely on Microsoft technologies around identity management, access and security solutions.

We do not sell licences, only our expertise and experience. That is why our customers are loyal and come to rely on us a source of technical and business advice and support. At Identity Experts we work with our customers to deliver tangible improvements in business performance and risk management, as well as cost savings from your identity and security management investment.

Read how Doncaster and Bassetlaw Teaching Hospitals uses the NHS ESR integrator 


  • The time consuming and manual process we had previously has been made completely redundant. Now, with the automated and standardised ESR to MIM to AD integration, a change in ESR automatically updates all our other systems.
    Nigel Hall, Head of ICTDoncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust


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